TEAMS created a database to host the enormous amount of scientific information
obtained and this database is made available to the public. A basic policy on the management of
data and samples, which are the fundamentals of the database, is decided as follows:
- 1. Roles of The Participating Institutes
- Regarding handling of data obtained in the research program, participating institutes play the
The investigating institutes obtain, store, and use the data and make them open access
through our site and publish the results.
The data management institute collects and stores data and metadata, investigation plans,
and outlines of the results and makes them open access through our site.
- 2. Property
- Data and samples obtained in the research program are the property of the respective
investigating institutes. However, if an investigating institute recommissions another body to
obtain data or samples, the property and handling of the data or samples should be decided by the
investigating institute and the other body in advance.
- 3. Submission
- The investigating institutes have to submit an investigation plan before the implementation of
the investigation and an investigation report after implementation, to the data management
The investigating institutes have to submit, to the data management institute, data and
metadata obtained in all investigations and observations after corrections or processing, if
necessary, to make them available to a third party.
- 4. Storage
- The data and metadata submitted have to be under the control of the data management institute.
Samples have to be stored by the investigating institutes, except where the samples are
completely consumed by analysis. Metadata associated with the samples have to be submitted to the
data management institute.
- 5. Disclosure
- The data management institute has to disclose an investigation plan on the website before the
implementation of the investigation.
The data management institute has to disclose an investigation report on the website after
the implementation of the investigation.
The data management institute has to disclose the metadata on the website immediately and has
to disclose the data as soon as the preparation for disclosure is completed.
When an investigating institute discloses data on the website independently, it has to
notify the data management institute of the means of disclosure, and the data management institute
has to disclose a link to the data on the website.
If special consideration is required for the disclosure of data, relevant institutes have to
discuss and determine the handling of the data. Regarding offline data, the data management
institute has to disclose the metadata on the website and provide the data.
Regarding samples, the data management institute has to disclose the metadata on the
Relevant institutes have to actively promote effective use and circulation of the data and
- 6. Outline of Results
- When the investigating institutes publish the results obtained in the research program, they
have to notify the data management institute of the outline of the results, and the data management
institute has to disclose this information on the website.
- 7. Intellectual Property
- Handling of intellectual property using the data or samples obtained in the research program
should be pursuant to the relevant policies and regulations of the investigating institute that has
obtained the data or samples.
- 8. Period of Validity
- This policy will be valid for the period the research program is implemented.
After the termination of the research program, handling of the data and samples should be
deliberated by the relevant institutes in consideration of long-term archives of the data.
- 9. Others
- Regarding matters that are not determined in this policy and instances to which this policy
cannot be applicable, the relevant institutes should discuss the handling of these matters and the
TEAMS research committee should determine the handling of these matters.
Definitions of Terms
- (1) Investigating institutes:
- Institutes that implement Projects 1–3.
- (2) Data management institute:
- an institute that implements Project 4.
- (3) Data:
- Data means various types of information obtained through investigation, research and media in
which the information is recorded. The information includes measured or observed values of
measurement subjects obtained by in situ observation or remote sensing of various real phenomena
and their corrected values.
Data also include values obtained by analysis of samples, images (including movies, still
images, and pictures) taken by various types of cameras, drawings, and attribute information
required for values to have meaning as data, such as the name of observation subjects and units of
- (4) Metadata:
- A set of information required for the management and use of the data and samples, such as: what
the data or samples are; when, where, who, and how the data or samples were obtained; and accuracy
of the data or samples.
- (5) Samples:
- Specimens obtained through investigation and research of organisms, sediments, rocks, seawater,
- (6) Offline data:
- Data unavailable through the website (because of, for example, the data size is too large)
- (7) Investigation plan:
- An outline of a plan of investigation to include what, when, and where researchers are going to
- (8) Investigation report:
- An outline of an investigation performed, to include what was investigated, when and where the
investigation was performed, and who performed the investigation.
- (9) Outline of the results:
- An outline of information about the publication of results obtained by the research program,
such as, publication of research papers, presentations at academic conferences, outreach